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Privacy Notice

The Southfield Grange Trust is a data controller for the purposes of the Data Protection Act. We collect personal information from our students and may receive information about them from their previous school, as well as the Learning Records Service. We hold this personal data to:

  • Support their learning;
  • Monitor and report on their progress;
  • Provide appropriate pastoral care, and
  • Assess how well we are doing.

Information about students that we hold includes their contact details, national curriculum assessment results, attendance information and personal characteristics such as ethnic group, any special educational needs they may have and relevant medical information.  If students are enrolling for post 14 qualifications the Learning Records Service will give us their unique learner number (ULN) and may also give us details about their learning or qualifications.

Once students are aged 13 or over, we are required by law to pass on certain information to providers of youth support services in the area. This is the local authority support service for young people aged 13 to 19 in England. We must provide the names and addresses of the student and their parent(s), and any further information relevant to the support services’ role.

However, if a student is over 16, they (or their parent(s) can ask that no information beyond names, addresses and  date of birth be passed to the support service. This right transfers to the student on their 16th birthday. Please tell Karen Day, Office Manager if you wish to opt out of this arrangement. For more information about young people’s services, please go to the National Careers Service page at:

We will not give information about you to anyone without your consent unless the law and our policies allow us to.